AGM 2020

Dear Parents,

The Face-to-face AGM/Budget meeting has been postponed to 10th November 2020. This is due to the fact that some SGB members were not available for the the earlier date set.

This is the most important parents’ meeting for the the year and your attendance is very important. At this meeting we will discuss how your money was spent this year, present the budget for 2021, pass the resolution to charge school fees and other resolutions, and we will also explain the conditions for school fee exemption.

If you have not completed the online Google form, it is vital that you attend.

Date:10th November 2020

Time:5.30

Venue: School Hall

All the necessary protocols will be observed to ensure your safety. Facilities will be made available to care for the children while you attend the meeting.

PLEASE ATTEND!

Kind regards,

Mrs. Padayachee

Budget AGM

SGB VIRTUAL MEETING

2020 has proven to be the year we have had to do things differently and it forced us to become more creative to achieve the same or better results than we have had in the past. This also goes for how we hold our AGM and deliver the budget for 2021 to you the parents.

On Monday 19th October the SGB accepted the budget and decided to hold the AGM in 2 ways:

  1.  Face to face meeting with parents on 5th November, and
  2. A virtual AGM to be held via email, WhatsApp messaging and Google forms, between the 21st October 2020 and 3rd November 2020.

 

For those parents who will not be attending the face-to-face meeting on 5th November, please find attached all the relevant documents which we normally present at the AGM. Kindly read through all documentation and complete the questionnaire on Google Forms using the following link: https://forms.gle/NkH1NWhKuHfsBtVP9

Each of these documents will be discussed in detail a:

  1. MINUTES OF MEETING FOR THE 2019 BUDGET MEETING.

Please read through the minutes of this meeting and answer the question on the google form as to whether this was a true reflection of the discussion at the meeting. If you did not attend the meeting, please answer the question appropriately.

 

  1. AN EXPLANATION OF HOW THE MONEY WAS SPENT IN 2020.

Please take note from this information that we need the school fees in order to continue to run the school at the standard you have become accustomed to. E.g. Smaller classes. If we did not charge school fees, we would only have a total of 19 teachers which includes the Principal and Deputy. We will not be able to employ additional staff.

 

  • WHEN YOU ANSWER THE QUESTION ON THE GOOGLE FORM RELATING TO THE CHOICE OF WHETHER WE SHOULD BE A SCHOOL FEE PAYING SCHOOL, THINK VERY CAREFULLY AS THIS WILL IMPACT THE QUALITY OF EDUCATION, WE WILL BE ABLE TO OFFER.

 

  1. THE BUDGET FOR 2021 WHICH INCLUDES THE INCOME AND EXPENSES FOR THE YEAR.

The budget was drawn up with great consideration of the impact Covid has had on the economy and in turn on the pockets of parents. The SGB had to tread carefully in its approach to preserve the standard of the offering at the school as well as keeping in mind the economic plight parents find themselves in.

 

3.1 You will notice that we have kept expenses at a bare minimum, and we have not catered for any major improvement/renovations at the school. We have also abandoned the idea of building the 2 classrooms and we have taken the investment out of the budget this year, therefore you will see that the Total for the budget has reduced significantly.

 

3.2 Please take note that Audit fees is reflected as a separate item on the expenses as the Audited Financial Statements reflects it as such. Previously it was included in Admin costs.

 

3.3 Bank charges include the charges from Nedbank and the charges for the card machine.

 

  1. We have budgeted for the employment of 18 additional staff which includes teachers, office staff, support staff and cleaning staff to ensure that we have smaller classes, a more efficient office to service parents and a cleaner school. This forms the major part of our budget.
  2. The school fees for 2021 has been increased to R8400 for grade 1 to 7, and to R10400 for Grade R. This is about a 4.3% increase in school fees.

 

  1. RESOLUTIONS TO BE TAKEN AT THE BUDGET MEETING

Please read through this form which you will also be able to access through the following link: https://forms.gle/NkH1NWhKuHfsBtVP9

You may also access this link through your phone on the WhatsApp and ClassDojo applications where the link will also appear.

Please complete the form online and submit. This will serve as your attendance register and your vote.

 

  1. CONDITIONS FOR THE APPLICATION FOR SCHOOL FEE EXEMPTION

Please read through the CONDITIONS FOR APPLICATION FOR SCHOOL FEE EXEMPTION.

 

Kindly read through all the attachments and complete the Google form online.

We look forward to your participation in the important decisions taken by the school

Regards,

Melpark SGB

Kindly click on the following links to read the attachments:

BUDGET 2021

MINUTES AGM – BUDGET MEETING 2019

REPORT ON EXPENDITURE OF 2020 BUDGET

RESOLUTIONS FOR EMAIL FOR 2021

SCHOOL FEE EXEMPTIONS

 

End of Term School Closure

Dear Parents/Guardian

Please take note that  23rd of October  is  break up day. School will dismiss at 09h30 for all children. Please make necessary transport arrangements.

School will open on the 2nd of November for Gr 1-6 Group A learners, Grade R’s and  Grade 7’s. Gr 1-6 Group B will return the 3rd of November 2020.

  • For those whose school fees are paid up to date reports will be issued to the learners before the end of term.
  • For those whose school fees are outstanding parents are requested to sign and acknowledgement of debt before collecting the reports in the fourth term.

AGM Meeting 5 November 2020

Please click on the links below to read an important notice regarding the AGM Meeting.

NOTICE OF BUDGET MEETING – October 2020

AGM BUDGET MEETING AGENDA 2020

School Photographs

Dear Parent/ Guardian

This letter is to inform you that school photographs will be taken on the 14th and 15th October 2020. The cost is R60 per learner for grade 1 to grade 7. The money should be paid to the class teacher not later than the 13th of October 2020.

Please ensure that the money is in an envelope and properly marked.

Yours faithfully

N.V. Padayachee

Principal  

Gr 4-7 Lockdown Learners Assessments

Dear Parents/Guardians

Please take note of the following information regarding assessments for lockdown learners and pupils with co-morbitidies.

Kindly click on the link below:

Lockdown Learning Assessment Letter Term 3 2020

Class Dojo

Dear parents please read the following letter regarding the use of the Class Dojo App.

Class Dojo Letter

To find your child’s class link, please click here and scroll down.

Lockdown Learning

Dear Parent/Guardian

 

We received further guidelines from the Department of Education today concerning Lockdown Learning.

All learners NOT REPORTING to school without a formal letter or submission of a doctor’s note indicating their comorbidities are considered to have dropped out and do not fall under approved home schooling.

These children will be de-registered from our school and reported to the Department of Education as “Dropped Out” learners.

 

If you have completed the official documentation and submitted to the school, you can ignore this letter.

 

Please complete the attached documentation by Monday 14th September 2020 or your child must return to school according to his/her group on Monday or Tuesday the latest.

Application for exemption of school attendance during COVID-19

Kind Regards

G A Pitchers

Deputy Principal

Melpark Primary School

011 726 4323

 

 

RETURN OF GR R-3 LEARNERS -24 AUG 2020

Kindly click on the link below for important information regarding the return of Gr R-3 learners.

24 AUGUST RETURN OF FOUNDATION PHASE PARENT INFO19082020

Return of Gr 4-6 Learners – 24 Aug 2020

Kindly click on the link below for important information regarding the return of Gr 4-6 learners on the 24th of August 2020.

INTERSERN PHASE RETURN TO SCHOOL LETTER 19 AUG