2021 SGB ELECTIONS

 

                           ELECTION OF MEMBERS OF GOVERNING BODY:

                         NOTICE OF NOMINATION / ELECTIONS MEETING FOR PARENTS

 “2021 S.G.B. ELECTIONS ! VOTE WISELY!
REMINDER

Dear Parent

Please be reminded of the following dates:

Tuesday 09/03/2021Nomination of candidatesOpen
Friday 12/03/2021NominationClosed
Tuesday 16/03/2021Nomination re-opensRe-opens between 17h30- 18h00
Tuesday 16/03/2021SGB elections18h00

 

NB: If you wish to stand for election or nominate a candidate, please collect the nomination forms from Miss Caroline Mataga at our school reception.

Your participation  is vital to ensure good governance. Please avail yourself in the interest of your child.

 

Thanking you.

Yours in education,

 

NV . Padayachee

2021 SGB ELECTIONS

Dear Parents

SGB ELECTIONS FOR 2021 : Vote Wisely

It is that very important time of the year when elections are held for School Governing Bodies.
Those parents voted in will serve for 3 years on the school governing body.

Our school governing body elections will take place on:-
Date: 16 March 2021
Time: 18h00
Place: Melpark Primary School Hall

If you wish to nominate another parent or wish to stand for elections yourself, you may collect
nomination forms from the front desk of the office. These forms need to be completed and returned
to the school.
Nominations open on 09 March 2021 and close on 12 March 2021. Nominations will open again for
about half an hour at the election meeting on 16 March at 18h00.

It is vital that both parents of each learner attend the meeting as we need to have a quorum for the
meeting to proceed. If we do not get a quorum on the evening of the 16 March, the elections will be
postponed to a later date.
You will need to bring along a South African ID Document or a Driver’s Licence to the election
meeting for authentication. The voters’ roll will be available at the school as from 09 March 2021 so
that you may be able to verify your details.

Please make every effort to ensure that our School Governing Body elections are successful and
that we are able to establish a strong, willing and hard working SGB to take our school to greater
heights.

ATTEND AND LET YOUR VOICE BE HEARD

INFORMATION LETTER 5 FEBRUARY 2021

Dear Parent / Guardian

We are buoyant at the thought that your child’s return to school is fast approaching. We need you to take note and act on the following :

1. COLLECTION OF REPORTS
We will have a drive-through to collect outstanding reports on Tuesday 09/02/2021. Parents will drive onto the school grounds whereby they will be directed to the appropriate collection points. This will be done strictly between 08h00 – 10h00.
No walk- ins will be allowed, out of these times.

2. SCHOOL FEES:
It is imperative that all outstanding school fees be brought up-to-date. Payment of 2021 school fees should be made in accordance with the decision of the school’s duly elected governing body. Parents should refrain from creating their own payment plan.

3. COVID-19 PROTOCOL
Please ensure that your child arrives at school wearing a mask. It has been illegal for any person to be mask less in a public space. Your child should ensure that he is screened and sanitised on arrival at school. The “passport” questionnaire will continue to be used and we appeal to parents to assist their children in the completion of this legal document.

4. THE CLASS DOJO
This platform for communication with both parents and pupils was launched in 2020. It has become very effective to exchange important information. Parents should ensure that they register on their child’s class so as to keep abreast with the happenings of our school.

5. UNIFORMCOLLECTION
It is hoped that by now most parents would have reacted to our previous correspondence and placed your uniform order. The collection of those orders from the office gate will take place on Monday 08 February and Tuesday 09 February.

6. SCHOOL TIMES
Please take note of the school times and ensure that you adhere strictly to the prescribed times. School re-opens on Monday 15 February 2021 and the gates will open daily at 07h00. Learners will be dismissed daily at 14h00. Foundation phase learners will be dropped and fetched from the gates in 3rd avenue and Intersen phase in 2nd avenue.

Please note:
Grade 1’s and Grade R’s will be met by their educators on the soccer field for the first week only (week ending: 19/02/2021) Grade1 parents must also fetch their children from the field. Grade R’s must be fetched from the Grade R campus ‘
For our safety; NO parents allowed on the school campus.

Trust you find this in order

Yours in education.

N.V. Padayachee
Principal

Purchase of Uniforms 2021

Dear Parents

Welcome back. The year 2021 seems to present an even greater challenge. We are striving to keep abreast with the dynamics of the pandemic and will have to continue to impose the prescribed standard operating procedures in the hope of maintaining the barriers between the Virus and our School community.

Therefore the purchase of uniform will have to adhere strictly to the following process.

Step 1: Place your order via Email or Telephone with the correct size and number of items required. (PS.THERE WILL BE NO FITTING FOR SIZE)

Step 2: You will receive an invoice with the amount payable, pending availability.

Step 3: Deposit or EFT the correct amount .No payments will be entertained at School. See attached Price list and Banking details.

Step 4: Email proof or payment to mpadmin@lantic.net Friday 05/02/2021. Your references should reflect the following.
Uni
Your Child’s Name and Surname
Class and Grade

Step 5: Uniforms will be packaged for your collection from the Office Gate on Monday 08/02/2021 and Tuesday 09/02/2021 between 8am & 1pm.

Trust You Find This In Order!

Yours in Education
Principal
N.V.Padayachee

 

UNIFORM PRICE LIST 2021

OPENING OF SCHOOLS 2021

Dear Parents,

 

As you may have heard through the media the opening of schools has been delayed due to the spike in Covid cases. Schools will now reopen on 15 February 2021.

I urge all parents to pay for stationery and school fees via EFT to avoid coming to the school. Any requests for uniforms will have to be made via a letter or email. The invoice will be sent to you, you will have to make payment before the children receive the uniforms. No fitting of clothes will be allowed.

Doing this will help to keep all of us safe.

 

You will be informed through your class Whatsapp groups about the alternating days for attendance of all learners.

 

The school bank account details are as follows:

NEDBANK Campus Square

Acc  No. 1581045956

Branch Code: 158 105 or Universal Code 198765

 

School fees for 2021

Grade 1-7 R8400

Grade R R10400

10% Discount if paid by 28/02/2021.

 

Stationery 2021 

All grade R660.

 

Please ensure that all children wear a mask when they come to school. We have not yet received any PPEs from the Department of Education. If we receive them, we will issue to learners.

The school will be deep cleaned before we return to school.

 

Regards,

Mrs. N. Padayachee

2021 Payments

Dear Parents,
Happy New Year to you. I hope you had a restful holiday and are ready to embrace whatever this new year throws at us. I am certain that for many of us, in spite of the difficulties, we have emerged stronger and more resilient. My heart goes out to all those who have lost loved ones during this pandemic.

We welcome you all back in 2021 and promise to provide quality education and excellent service to each of you.
As we prepare for the return of our children back to school, top of mind is the safety and security of our children, our teachers and yourself. We will continue with all the Covid protocols we had in place last year. Mostly we would like to restrict the number of people/ parents who enter the school premises.
I would like to make a sincere appeal to all parents to pay for stationary and school fees via EFT. Please indicate your child’s name, grade and what the payment is for. Please send the proof of payment with your child when he/she returns to school or email to mparkps@lantic.net. If you are unable to print the payment because you are paying on your cell phone, we will try to track your payment through the bank statement This will ensure the we do not having crowding at the office or payment area.

If you wish to purchase uniforms, send a note with your child and what you require; the assistants will send you an invoice with the amount you need to pay, Once you have made payment, the uniforms will be issued to the learner. There will be no trying out of uniforms. We will be abiding by Covid protocols.

Please take note of the following:
School fees Grade 1-7    R8400 per year
School fees Grade R       R10400 per year
10% discount if full amount is paid before end of February.
Stationary Grade R to 7   R660 per pupil.

Banking Details
NEDBANK Campus Square
Account number: 1581045956

AS FAR AS POSSIBLE MAKE PAYMENT VIA EFT AND AVOID COMING TO THE SCHOOL

Please cooperate with us to keep everyone safe.
Enjoy the rest of the break. As soon as we hear anything from the education department, we will keep you informed. In the meantime please check your Class Dojo app as well as the Whatsap chat groups for any messages or information.

Regards,
Mrs. Padayachee
PRINCIPAL

End of Year Memo

Dear Parents/Guardians,

Please read the following carefully. This note highlights the programme for the last few days before we close for the December holidays.

We close this year missing some of the wonderful events that you have become accustomed to: class parties, Grade 7 farewell, Grade R graduation, Foundation Phase Prize Giving Evening and the Senior Phase Awards and Valediction ceremony. This saddens us.

Grade1-6 learners who would have received awards will receive certificates for achievement with their reports.

 

The important Dates to remember:

3rd December conclusion of exams for Grade 4-7

4th December – Final assembly for Grade 7. This occasion will replace the Valediction and Senior Phase Awards Evening. Only Grade 7s and the Grade 6 Learners who were selected as prefects will be present. Unfortunately, no parents will be able to be accommodated. Grade 7 Learners will be receiving awards and a snack pack and gift.

7th -9th December Sports training for those learners who have received letters. School will be dismissed at the normal time.

10th December – reports will be issued to Group A learners from Grade 1-6 and Grade R learners. Learners will be dismissed at 9.30.

11th December – reports will be issued to Group B learners from Grade 1- 6 and to Grade 7 learners. Learners will be dismissed at 9.30.

 

Please take note that reports will only be issued during these times. The staff will be otherwise engaged and will not be able to serve you.

If school fees are paid up, and all textbooks and media books returned then  reports will be issued to learners. Parents do not need to attend.

If school fees are owing or textbooks have not been replaced or paid for, reports will be collected by parents from the office. The Debt collector will be present to sign Acknowledgement of Debt forms and this will be handed over to the Debt collector for collection. Note this could result in legal action being taken against you. Please bring a copy of your ID.

We urge you to settle all outstanding debt so that you avoid all the problems.

School reopens next year on 27th January for Learners. Try to make payment for school fees, uniforms and stationery beforehand via EFT payments to avoid long queues.

 

Your cooperation will be greatly appreciated.

 

Kind regards,

Mrs. Padayachee

AGM 2020

Dear Parents,

The Face-to-face AGM/Budget meeting has been postponed to 10th November 2020. This is due to the fact that some SGB members were not available for the the earlier date set.

This is the most important parents’ meeting for the the year and your attendance is very important. At this meeting we will discuss how your money was spent this year, present the budget for 2021, pass the resolution to charge school fees and other resolutions, and we will also explain the conditions for school fee exemption.

If you have not completed the online Google form, it is vital that you attend.

Date:10th November 2020

Time:5.30

Venue: School Hall

All the necessary protocols will be observed to ensure your safety. Facilities will be made available to care for the children while you attend the meeting.

PLEASE ATTEND!

Kind regards,

Mrs. Padayachee

Budget AGM

SGB VIRTUAL MEETING

2020 has proven to be the year we have had to do things differently and it forced us to become more creative to achieve the same or better results than we have had in the past. This also goes for how we hold our AGM and deliver the budget for 2021 to you the parents.

On Monday 19th October the SGB accepted the budget and decided to hold the AGM in 2 ways:

  1.  Face to face meeting with parents on 5th November, and
  2. A virtual AGM to be held via email, WhatsApp messaging and Google forms, between the 21st October 2020 and 3rd November 2020.

 

For those parents who will not be attending the face-to-face meeting on 5th November, please find attached all the relevant documents which we normally present at the AGM. Kindly read through all documentation and complete the questionnaire on Google Forms using the following link: https://forms.gle/NkH1NWhKuHfsBtVP9

Each of these documents will be discussed in detail a:

  1. MINUTES OF MEETING FOR THE 2019 BUDGET MEETING.

Please read through the minutes of this meeting and answer the question on the google form as to whether this was a true reflection of the discussion at the meeting. If you did not attend the meeting, please answer the question appropriately.

 

  1. AN EXPLANATION OF HOW THE MONEY WAS SPENT IN 2020.

Please take note from this information that we need the school fees in order to continue to run the school at the standard you have become accustomed to. E.g. Smaller classes. If we did not charge school fees, we would only have a total of 19 teachers which includes the Principal and Deputy. We will not be able to employ additional staff.

 

  • WHEN YOU ANSWER THE QUESTION ON THE GOOGLE FORM RELATING TO THE CHOICE OF WHETHER WE SHOULD BE A SCHOOL FEE PAYING SCHOOL, THINK VERY CAREFULLY AS THIS WILL IMPACT THE QUALITY OF EDUCATION, WE WILL BE ABLE TO OFFER.

 

  1. THE BUDGET FOR 2021 WHICH INCLUDES THE INCOME AND EXPENSES FOR THE YEAR.

The budget was drawn up with great consideration of the impact Covid has had on the economy and in turn on the pockets of parents. The SGB had to tread carefully in its approach to preserve the standard of the offering at the school as well as keeping in mind the economic plight parents find themselves in.

 

3.1 You will notice that we have kept expenses at a bare minimum, and we have not catered for any major improvement/renovations at the school. We have also abandoned the idea of building the 2 classrooms and we have taken the investment out of the budget this year, therefore you will see that the Total for the budget has reduced significantly.

 

3.2 Please take note that Audit fees is reflected as a separate item on the expenses as the Audited Financial Statements reflects it as such. Previously it was included in Admin costs.

 

3.3 Bank charges include the charges from Nedbank and the charges for the card machine.

 

  1. We have budgeted for the employment of 18 additional staff which includes teachers, office staff, support staff and cleaning staff to ensure that we have smaller classes, a more efficient office to service parents and a cleaner school. This forms the major part of our budget.
  2. The school fees for 2021 has been increased to R8400 for grade 1 to 7, and to R10400 for Grade R. This is about a 4.3% increase in school fees.

 

  1. RESOLUTIONS TO BE TAKEN AT THE BUDGET MEETING

Please read through this form which you will also be able to access through the following link: https://forms.gle/NkH1NWhKuHfsBtVP9

You may also access this link through your phone on the WhatsApp and ClassDojo applications where the link will also appear.

Please complete the form online and submit. This will serve as your attendance register and your vote.

 

  1. CONDITIONS FOR THE APPLICATION FOR SCHOOL FEE EXEMPTION

Please read through the CONDITIONS FOR APPLICATION FOR SCHOOL FEE EXEMPTION.

 

Kindly read through all the attachments and complete the Google form online.

We look forward to your participation in the important decisions taken by the school

Regards,

Melpark SGB

Kindly click on the following links to read the attachments:

BUDGET 2021

MINUTES AGM – BUDGET MEETING 2019

REPORT ON EXPENDITURE OF 2020 BUDGET

RESOLUTIONS FOR EMAIL FOR 2021

SCHOOL FEE EXEMPTIONS

 

End of Term School Closure

Dear Parents/Guardian

Please take note that  23rd of October  is  break up day. School will dismiss at 09h30 for all children. Please make necessary transport arrangements.

School will open on the 2nd of November for Gr 1-6 Group A learners, Grade R’s and  Grade 7’s. Gr 1-6 Group B will return the 3rd of November 2020.

  • For those whose school fees are paid up to date reports will be issued to the learners before the end of term.
  • For those whose school fees are outstanding parents are requested to sign and acknowledgement of debt before collecting the reports in the fourth term.